jakarta- Procurement is an important activity for a company. If sourcing is problematic, your business operations are likely to be problematic as well.
That’s why it’s important to create and execute procurement agreements well. If the deal alone is problematic, it is likely that it will also be chaotic in the future.
Well, one of the problems that can occur in a procurement contract are changes to the content of the document. For example, you want to rent 50 laptops from a vendor for your employees to use for work.
However, after all parties sign, the seller changes the number to 25 laptops without your knowledge. Indeed, according to the “contract”, the seller will rent only 25 laptops.
You can protest, but it is difficult to prove such changes in the original document. Also, if the seller is an expert and the changes are very neat. Taking this case to court will also require a lot of money, energy, and time.
Meanwhile, your company still needs 25 laptops immediately. Searching for other suppliers also takes time while your business needs to continue running. This is an example of an agreement that needs to be correct from the beginning so as not to cause chaos later.
Cases like this are hard to get rid of completely, but there is a simple solution to prevent them, and that is to use electronic signature (TTE) Certificate on your procurement contract.
Why use certified electronic signatures?
As the name suggests, Certified TTE is a type of signature that contains an electronic certificate. This electronic certificate has numerous advantages, namely:
1. Record important information related to your procurement contract. Starting from the content of the document, from the time of the signature, up to the identity of the parties. As a result, you can find out even the smallest changes that occur in the procurement contract.
2. Validate the identity of the signers.
3. It has high legal force because it can guarantee the authenticity of the signer and the content of the document. In fact, you can use it as strong evidence in court if a problem arises later.
Therefore, this Electronic Certificate is issued by the Electronic Certification Organizer (PSrE). PSrE is a legal entity that functions as a trusted party that provides and verifies electronic certificates.
In Indonesia there are several PSrE recognized by KOMINFO. One of them is Tilaka who partners with Mekari Sign signature maker app Mekari Sign already has a valid Electronic Certificate.
How to find out if a document has been modified or not?
It was mentioned above that you can find out even the smallest changes to a document, right? So how? It’s very simple, here’s the guide:
1. Visit the KOMINFO website at https://tte.kominfo.go.id/verifyPDF
2. Click Upload PDF Document to upload the PDF containing the electronic signature
3. If your electronic signature is certified, a green Show button will appear
4. Click the Show button to display a window explaining the details of the electronic certificate. Starting from modification status, signer name, date, to who issued the certificate.
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